Multimedia Cart instructions and policy

The multimedia cart contains a computer with flat panel display, keyboard and mouse, a projector, and speaker. When planning sessions using the multimedia cart, please keep the following in mind:

  • Allow 15 minutes to set up the multimedia cart and another 15 minutes to return the cart.  

  • Laptops with wireless cards can be used with the cart and can connect to the Internet from the classroom network outlets located in front and side walls of the classrooms.  

  • There is no support for the multimedia cart after 5 p.m. except by appointment.  

  • All training for the multimedia cart will take place during regular business hours.

(8:30 a.m. – 5 p.m. M – Th and  8:30 a.m. – 2:30 p.m. F). For general use about the multimedia cart or for technical assistance, contact the CTD at insite@aju.edu or Ext: 381. Faculty and staff may use the multimedia cart by making reservations for the multimedia carts with Rusty Meyer.

Guidelines and tips for use:

  • The projector has to be allowed to complete its cool-down cycle before being unplugged to prevent undue stress on the projector lamp. For example, if you were to shut the lamp off, immediately unplug the cart, and roll it back, the hot lamp filament could be damaged, causing the lamp to blow out or have a drastically reduced life. Lamps cost about $500 each to replace.  

  • In no case is the media cart cabling to be rearranged by a user. There will be clear labels for laptop plugs, etc. If we find that cables have been shuffled, a fine will be assessed to the individual who borrowed the media cart.  

  • The media cart may not be removed from the location of the reservation.  

  • There is some minor wear and tear that is not users’ responsibility. DVDs can jam and require repairs, projector lamps can blow out even with strict adherence to usage rules. Please report mechanical problems promptly so we can have the media cart equipment repaired.

Set-up procedure:

  1. Reserve the cart by contacting Rusty Meyer ext. 287.  

  2. Maintenance will bring the cart to the class rooms and connect the power.  

    Set-up procedure for cart with desktop:

    1. Cat5Internet: Plug the network cord into the network outlet located on the front wall of the classroom.


    2. Remove lens cap if on the projector and turn on projector.


    3. Power ButtonTurn on the computer


    4. LRFAdjust feet of projector focus as necessary. Adjust distance of the cart to the projection screen to increase or decrease size of projected image.


    5. CD IconCD/DVD: Open the CD/DVD drive tray door by pressing the drive tray button and put in your media and close. If content does not start automatically go to "My computer", double click on the drive and double click the file you wish to open.


    6. USB PortsTo use the projector with a Memory Stick, Flash Memory, Flash Drive, USB Drive: Plug it to the USB port on the front of the computer. You will be instructed by the computer that new hardware has been installed. Go to "My computer", double click on the drive and double click the file you wish to open.

     

     

 

Set-up procedure for cart with laptop:

  1. VGA CableTo use the projector with a laptop, plug the VGA connector to the blue port on the back of the user’s laptop (please do not remove the VGA cable from the cart, you will be financially responsible if it is missing when the cart is returned).


  2. Cat5If internet is required, plug you own network cord into the network outlet located on the front wall of the classroom (please do not remove the network cable from the cart, you will be financially responsible if it is missing when the cart is returned).


  3. Remove lens cap if on the projector and turn on projector.


  4. LRFAdjust feet of projector focus as necessary. Adjust distance of the cart to the projection screen to increase or decrease size of projected image.


  5. If the image of the laptop desktop does not appear as a projected image, use the [function+key] combination for your specific laptop to Turn on Mirroring.

Take-down procedure:

  1. Shut down the computer, if using a laptop or desktop with the cart.
  2. To begin the projector cool down process, turn off the projector. Do NOT unplug the power cord (this could cause damage to the projector lamp, at a replacement cost of $500). Replace projector lens cap.
  3. Maintenance will unplug the computer and remove the cart.

 

Multimedia Cart Usage Agreement

 

Overview

The CTD is collaborating to provide multimedia equipment for classroom use. The multimedia cart is available by request for loan to faculty and staff.

Equipment Usage Agreement

The multimedia cart and its equipment are available for education-related activities. The borrower is responsible for the care of this equipment and is expected to keep it in good condition and return it in the condition provided. If the equipment malfunctions, the borrower should consult the CTD at insite@aju.edu or Ext: 381. If the borrower is unable to resolve the issue, he or she may contact Max Ext: 565, or Gary Ext 509. In case of theft, negligence or damage, to the multimedia cart or equipment, the borrower is financially responsible for replacement or repair costs.

The multimedia cart and its equipment remains the property of  American Jewish University and may not be removed from the premises. The borrower assumes full financial responsibility for the cart and its equipment and will be charged the replacement or repair costs if the multimedia cart is not returned in good working condition at the end of the loan period.

Terms and Conditions

I have read the Equipment Usage Agreement and agree to abide by the terms and conditions herein. I acknowledge that the multimedia cart and equipment remain property of American Jewish University and cannot be removed from the premises. I understand that I am responsible for replacement or repair costs if the equipment is not returned in good working condition.